Bsc (chiro) MMCA, GCC Reg 02146
Personal data is information relating to an identified or identifiable person. Examples include an individual’s name, date of birth, address and contact details. Personal data may also contain information which is known as special categories of personal data, health information is an example of this.
In order to provide chiropractic and nutritional therapy services, I am required to collect and process personal and health information about you. Without this information, I am unable to facilitate the care you wish to receive.
Records I hold about you include the following personal information:
I also keep information about any contact the clinic has with you including:
Your personal data including medical history, will be collected and stored on hard/paper copy record card in a locked filing cabinet, and will be updated upon each appointment. Alternatively, in the form of a working Word document stored on my protected laptop.
In the course of providing your health care, I may process letters, receipts, invoices or reports as hard copy or as electronic/email.
I will never share your personal data with any third party (e.g. your GP / another health care professional / your insurance company / external medical testing body) without obtaining your specific permission first.
Electronic devices which I use every day to run my business are all protected.
I am committed to ensuring that your personal data is secure and will take all appropriate technical and organisational steps to protect confidentiality, integrity, and availability of your data.
My lawful basis for processing your data is to meet contractual obligations.
Whilst you are receiving treatment from my clinic I will continue to store and use your personal data.
Once you have been discharged, I am required to retain your personal data for a minimum of 8 years, for those 15 years and younger until the age of 25 years unless last seen at the age of 17 years in which case it will be retained until the age of 26 years, after which it will be destroyed securely. I am committed to protecting your privacy and will only use information collected lawfully in accordance with Data Protections Act 1998 and General Data Protection Regulation 2018, and also the General Chiropractic Council Code and Guidance.
You may request a copy of your data at any time. Please make such a request in writing or by email to the address above. Please provide the following information: your name, address, telephone number, email address and details of the information you require. I may need to verify your identity so I may ask for a copy of your passport, or driving license.
If you believe any of the personal data I hold on you is inaccurate or incomplete, please contact the clinic directly in writing and any necessary corrections to your data will be made promptly.
If you believe I should erase your data (outside the 8 year statutory retention period) please contact me details are shown above.
Should your personal data that I control be lost, stolen or otherwise breached, where this constitutes a high risk to your rights and freedoms, I will contact you without delay. I will give you the contact details of who is dealing with the breach, explain to you the nature of the breach and the steps I am taking to deal with it.
If you are dissatisfied with any aspect of the way in which I process your personal data please let me know. You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioners Office (ICO).
You can contact the ICO via their website: www.ico.org.uk
You can download the policy by clicking this link: Download
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